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Receive payment

Record money a customer pays you, and knock it off the invoices it pays.

On this page

When a customer pays you, record it here and choose which invoices the money pays: the knock-off. The money goes into your bank or cash account, and the customer owes less. The screen's title is AR Payments.

Receive a payment

Kedai Runcit Contoh pays 1,000.00 by bank transfer: it clears the October invoice and pays part of the November one.
Kedai Runcit Contoh pays 1,000.00 by bank transfer: it clears the October invoice and pays part of the November one.
  1. Debtor: the customer who paid. Their unpaid invoices are listed below.
  2. Amount received: the whole amount paid.
  3. Method: CASH, CHQ (cheque), EFT (bank transfer) or CARD. With CHQ, a Cheque no box appears.
  4. Auto-apply oldest first: spreads the amount over the invoices, oldest first.
  5. Apply: how much goes to each invoice. Type over it to choose yourself.
  6. Post AR Payment: posts the payment and knocks off the invoices.
  1. In the menu, open Customers, then Receive payment, and click New.
  2. Choose the Debtor, the Bank the money went into, and the Doc date.
  3. Key the Amount received and choose the Method. Key the bank's reference in Reference (optional).
  4. Click Auto-apply oldest first, or key an amount in Apply for each invoice the customer is paying.
  5. Check Allocated and Unapplied at the bottom, then click Post AR Payment.
  6. Click Preview or Print for the customer's receipt, or Close (Esc).

Money left over

What you do not apply is kept as Unapplied: credit on the customer, such as a deposit for a coming order.

The list

The AR Payments list. Contoh Hardware paid 500.00: 380.00 went to an invoice and 120.00 is unapplied.
The AR Payments list. Contoh Hardware paid 500.00: 380.00 went to an invoice and 120.00 is unapplied.
  1. New: records a payment.
  2. A payment: click to select it, double-click to preview the receipt.
  3. Edit: changes it. The number stays; the old version is kept as void.
  4. Applied: what went to invoices.
  5. Unapplied: what is left as credit.
  6. Show void: lists the voided versions too.

Bills paid at the counter show here too, under their CS numbers, already paid in full.

If something goes wrong

  • Post AR Payment is grey: choose the debtor and key the Amount received.
  • "Allocated … > payment ….": the Apply amounts add up to more than the amount received. Lower them.
  • "No outstanding invoices for this debtor.": the customer owes nothing. If you post, all the money is kept as unapplied.

Very easy accounting.

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